We are seeking an Executive Assistant to serve as the primary administrative support to member(s) of our Client Management Leadership Team. This role is a critically important role, enabling the Leadership team to work most effectively with internal and external stakeholders and fulfill their commitments to Zelis’ clients and internal stakeholders.
This is not just an administrative role; it requires a highly organized individual to support, manage, and facilitate the needs of the leadership team and be accustomed to being in a visible role and juggling multiple priorities simultaneously. The role also requires a person who is highly resourceful and highly technical to manage the day effectively and efficiently in a fast-paced environment.
This role will be hybrid; proximity to our Morristown, NJ or St Louis, MO office.
Summary of Responsibilities:
Highly technical, highly organized, multitasker must be able to work paperless
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the leadership’s behalf.
Expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Smartsheets for preparing reports and presentations
Coordinate Video and Audio conference calls
Work closely with the leadership team to remain apprised of/schedule upcoming commitments.
Schedule meetings, maintain and update daily Outlook calendars.
Confirm objectives for the meeting invites, participants, materials for all calendar needs.
Work to ensure appropriate and timely communication to meeting participants
Follow up with copies of communication materials as appropriate.
Provide direct daily support to the leadership team.
Responsible for travel, itineraries, meeting arrangements & Workday expense reports
Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel
Work discretely with confidential information
Assist with onboarding new hires to the team
Work closely with any operational department heads as it relates to departmental projects
Responsible for the facilitation of client gifts and holiday gifts/cards
Excellent written and verbal communication skills
Exceptional organizational skills and multitasker
Must be sensitive to confidential information
Ability to recognize and solve problems quickly.
Ability to anticipate needs while managing the day-to-day workflow
Must be proactive, accountable and have excellent judgement
Detail-oriented and able to work in a fast-paced environment
Ability to quickly adapt to new technology and easily acquire new technical skills
Must be able to work under pressure and meet deadlines
Highly resourceful team player, with the ability to function independently with limited direction
Must be able to work beyond traditional work hours.
Summary of Qualifications:
Bachelor’s degree or equivalent experience
3-5+ years supporting Mid to Senior Level Executives
Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.
As a leading payments company in healthcare, we guide, price, explain, and pay for care on behalf of insurers and their members. We’re Zelis in our pursuit to align the interests of payers, providers, and consumers to deliver a better financial experience and more affordable, transparent care for all. We partner with more than 700 payers, including the top-5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, over 4 million providers, and 100 million members, enabling the healthcare industry to pay for care, with care. Zelis brings adaptive technology, a deeply ingrained service culture, and a comprehensive navigation through adjudication and payment platform to manage the complete payment process.
Commitment to Diversity, Equity, Inclusion, and Belonging
At Zelis, we champion diversity, equity, inclusion, and belonging in all aspects of our operations. We embrace the power of diversity and create an environment where people can bring their authentic and best selves to work. We know that a sense of belonging is key not only to your success at Zelis, but also to your ability to bring your best each day.
Equal Employment Opportunity
Zelis is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We encourage members of traditionally underrepresented communities to apply, even if you do not believe you 100% fit the qualifications of the position, including women, LGBTQIA people, people of color, and people with disabilities.
We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email TalentAcquisition@zelis.com
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