Job Title: Payroll Analyst (Mid-Level)

Level: Mid-Level

Working Hours: Full Time (40h/Week)

Contract: Employee (CLT)

Location: Greater Porto Alegre/Brazil (Hybrid)

Your Team 👥

You will report to our Head Of Finance and join the Finance team. You will work closely with the Accounting, HR, and CS departments. On TheOrg you can view the complete structure of our organisation, including information about every team member, hiring managers and the size of each department.

Who We Are Looking For ✏️

We are seeking a detail-oriented and analytical Payroll Analyst to join our team. This mid-level role is responsible for ensuring accurate and timely processing of payroll, maintaining compliance with federal and state regulations, and contributing to payroll reporting and auditing efforts. This person will also be responsible for our office supplies and infrastructure maintenance control in Porto Alegre/RS.

Mandatory Hard Skills 🎯

Payroll

• Advanced English skills;
• Advanced Google Sheets/Excel;
• Payroll review and integration with accounting/finance systems;
• Administration of employee benefits (meal/food allowances, health/dental insurance, courses, life insurance);
• Proven experience with end-to-end payroll processing (multi-state and/or international preferred);
• Solid understanding of payroll tax laws, wage garnishments, and labour compliance;
• Experience with payroll reconciliations and audit support;
• Familiarity with general accounting principles related to payroll.

Treasury / Accounts Payable & Receivable:

• Bank reconciliation;
• Processing of payments and transfers (wire and PIX);
• Daily/weekly/monthly cash flow control;
• Accounts receivable management (invoicing, collections, receivables posting);
• Interaction with banks (operations, fees, statements).

Desirable Hard Skills 💕

Facilities:

• Vendor and service contract management (cleaning, security, office support);
• Office supply and infrastructure maintenance control;
• Vendor relationship and payment scheduling;
• Handling parcel pick-up and drop-off at the post office (Correios);
• Basic asset management: overseeing laptops and IT equipment located in the office.

Systems and Tools:

• ERP systems (preferably NetSuite);
• Banking platforms (e.g., Wise, Brex, Santander, etc.).

Soft Skills ✨

• Passion: Genuine enthusiasm for what you do and how it contributes to our company's mission;
• Dream: Proactively seek out opportunities and challenges to achieve extraordinary results. If you're someone who takes initiative and is always striving to improve, you'll fit right in;
• Own: Take ownership of your work, set high standards for yourself, and be accountable for outcomes, demonstrating a strong sense of responsibility and commitment;
• Trust: Recognising the importance of trust and support and actively working towards a collaborative and inclusive workplace;
• Share: Communicating openly and transparently ensures clarity and honesty in interactions.

What You'll Do 🖥️

• Process payrolls accurately and on time, including base pay, overtime, bonuses, and deductions;
• Maintain employee payroll records, including new hires, terminations, tax setups, and direct deposit information;
• Ensure payroll compliance with local, state, and federal laws, including tax filings, wage laws, and garnishments;
• Support internal and external payroll audits by providing documentation and resolving discrepancies.
• Respond to employee inquiries regarding payroll issues, tax withholdings, and pay statements;
• Collaborate with HR, Finance, and external vendors to optimise payroll processes and resolve system issues;
• Oversee day-to-day office operations and facilities in Porto Alegre;
• Collaborate cross-functionally to streamline financial and administrative workflows;
• Process vendor payments, bank transfers, and PIX transactions in a timely and compliant manner;
• Review and coordinate the integration of payroll data into finance and accounting systems;
• Administer employee benefits, ensuring accurate data and timely updates across platforms;
• Manage logistical tasks such as mail and parcel handling, and oversee internal inventory;
• Execute, reconcile, and manage accounts payable and receivable processes;
• Support bank reconciliation and cash flow management activities;
• Assist with payroll closing and ensure compliance with employee benefits regulations;
• Maintain and control fixed assets, including registration, tracking, and movement.