Job Summary

Senior Executive Assistants at MX thrive in a fast-paced, complex SaaS technology environment. The position requires providing in-depth and strategic support for the top leaders in our organization. The ideal candidate will be someone with a strong sense of ownership, sound judgment, impeccable organization, solid communications skills, and who wants to build a trusting long-term partnership with your leaders.

Job Duties

• Work to enhance the capacity and efficiency of the Executive team through targeted engagement and cooperative efforts.

• Act as a strategic partner by prioritizing initiatives across departments and competing interests.

• Maintain, track, and manage Executive initiatives through disciplined initiative, indexed towards proactive accomplishment of complex tasks.

• Execute on strategic projects and initiatives such as external meeting hosting/coordination and content planning/creation among other projects.

• Be an excellent communicator and establish clear oral and written communicative support among executives, vendors, clients, and community representatives.

• Review and analyze high-level correspondence, contracts, and agreements.

• Provide administrative project management support as a subject matter expert in your department area of responsibility.

• Provide actionable and accurate information to your Executive and maintain detailed action item lists that support company objectives and drive timely accomplishment.

• Establish and implement organizational and departmental policies and procedures that enhance the performance and output of teams within your departments and across the company .

• Work with department senior leadership to enhance the efforts of large groups and major initiatives.

• Track, manage, and appropriately forecast department reportable metrics and applicable cost center budgets when necessary.

• Be a master of Executive Administrative support responsibilities to include schedule awareness and planning, cross-departmental collaboration, client engagement preparations, and other clerical tasks, assigned or implied.

• With planning foresight and awareness, optimize Executive travel logistics meticulously protecting your Executives time and resources.

• Manage the executive’s schedule by arranging meetings and ensuring that the executives are spending time efficiently.

• Ensure the effectiveness, structure, focus, and outcomes of all necessary meetings encouraging asynchronous collaboration when possible.

• Draft and track action-oriented agendas for all meetings and engagements, provide detailed notes follow-up on all action items and drive execution

Basic Requirements

• 5+ years in an Executive Support role and/or project manager role working for multiple C-level executives

• Strong verbal and written communication skills

• Advanced experience with Google Suite, Slack, and Microsoft Suite

• Professionalism and a high degree of emotional intelligence

• Integrity and discretion in handling confidential information

• Ability to effectively give, receive, and respond to feedback

Advanced Requirements

• 2 years of experience working in the fintech industry

• Experience in cross-collaborative teams and inter-departmental coordination

• Familiarity with system such as: Workday, Salesforce, Navan, Zoom

At MX, we are a high-performance organization that thrives on trust and results. This role is based in Lehi, Utah, with flexibility for both in-office and remote work. We believe in empowering our team members to deliver exceptional outcomes while taking advantage of our incredible office space when it best supports their work. Our Utah office features onsite perks such as company-paid meals, massage therapists, a sports simulator, gym, mother’s lounge, and meditation room and meaningful interactions with amazing people. We encourage team members to come together in the office to collaborate, kick off key projects, or strategize cross-functionally, fostering connection and innovation.

MX is proudly committed to recruiting and retaining a diverse and inclusive workforce. As an Equal Opportunity Employer, we never discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, military or veteran status, status as an individual with a disability, or other applicable legally protected characteristics. We particularly welcome applications from veterans and military spouses. All your information will be kept confidential according to EEO guidelines. You may request reasonable accommodations by sending an email to hr@mx.com.