About Leena AI

Leena AI is a B2B SaaS product company in the HR Tech space, building GenAI-powered employee experience solutions for global enterprises. With offices in New York, Gurgaon, and Bangalore, we pride ourselves on maintaining a high-standard, professional, and employee-first workplace.

Role Overview

We are looking for an experienced Facility Manager who will take complete ownership of office facilities, administration, hygiene, and day-to-day operations. The role demands strong execution skills, attention to detail, and the ability to manage vendors, support staff, and infrastructure efficiently in a fast-paced AI product company.

Key Responsibilities

Office Management & Administration

• Overall responsibility for smooth day-to-day office operations
• Ensure office infrastructure, seating, meeting rooms, and common areas are well-maintained
• Handle office-related documentation, approvals, and compliance
  
  

Support Staff & Office Boy Management

• Manage, schedule, and supervise office boys and housekeeping staff
• Ensure task allocation, discipline, attendance, and performance standards
• Train staff on hygiene, safety, and service expectations
  
  

Pantry Management

• Oversee pantry operations including cleanliness, stock, and vendor coordination
• Ensure availability of tea, coffee, snacks, water, and other pantry supplies
• Maintain hygiene and food safety standards
  
  

Office Supplies & Inventory

• Manage procurement and inventory of office supplies and consumables
• Track usage, control costs, and ensure timely replenishment
• Coordinate with vendors for stationery, equipment, and other supplies
  
  

Office Hygiene & Cleanliness

• Ensure high standards of office hygiene across workstations, washrooms, pantry, and common areas
• Coordinate with housekeeping vendors for daily and periodic deep cleaning
• Conduct regular hygiene audits and take corrective actions
  
  

Parking & Security Coordination

• Manage employee and visitor parking allocation and discipline
• Coordinate with security staff for access control and safety protocols
• Ensure adherence to company policies and emergency procedures
  
  

Vendor & Facility Operations

• Manage vendors for housekeeping, pantry, security, maintenance, and repairs
• Handle AMC contracts, negotiations, renewals, and vendor performance reviews
• Coordinate repairs, maintenance, and infrastructure upgrades
  
  

Other Facility Management Tasks

• Support office events, celebrations, and internal activities
• Handle emergency situations and escalations efficiently
• Work closely with HR and leadership to improve employee workplace experience
  
  

Required Skills & Qualifications

• 12+ years of experience in Facility Management / Administration
• Prior experience managing corporate or IT office environments
• Strong vendor management and negotiation skills
• Good understanding of hygiene, safety, and compliance standards
• Ability to multitask, prioritize, and work independently
• Strong communication and people management skills
  
  

Skills: office,admin,operations,management,security