Administrative Assistant

at App Annie / San Francisco, CA, US

App Annie helps people build amazing app businesses.

What you can tell your friends when they ask you what you do?

"I support multiple executives manage their busy schedules as well as play an integral part of the North American Admin team’s ability to keep our SF based headquarters organized and efficient."

How will you be doing this?

Handle complex calendars and schedule internal and external meetings while anticipating conflicts and solving scheduling issues
Coordinate both domestic and international travel arrangements
Project management support/collaboration for ops/facilities related needs
Juggle multiple tasks and deadlines
Work cooperatively/collaborate with other EAs and admins as needed - special projects and daily needs
Coordinate/manage headquarters facilities related work
Prepare expense reports
Document best practices
Support the execution of internal events through coordination and or support
May be requested to work overtime and weekends and be reachable by phone and email after hours.
Back up to front office
Ad hoc requests from other departments

What will you bring to the team?

3-5 years experience supporting an executive and or on an admin team in a coordinator role requiring the ability to think fast, problem solve in a timely manner and with minimal direction
Strong project management skills with a high level of initiative and judgment
Ability to communicate effectively in writing
Strong interpersonal skills and can work well with different personalities in a global organization
Organized/efficient and conscientious
Expertise Google Apps/Drive (Gmail, Docs & Sheets, GCal)
Quickly and gracefully manage shifting priorities and ambiguity
Ability to understand and help manage the executive’s business priorities
Ability to anticipate needs before being asked and to see when others need help and to pitch in
Flexibility to match executive’s schedule when needed
Experience in fast paced tech startup environment

What do we offer?

Competitive compensation.
All the tech tools you need to succeed: a smartphone and Mac laptop.
Daily catered lunches, snacks, fruit, good coffee and other stuff to help you get through the day.
A 401(K) plan to help you plan for your future.
Great health, dental and vision insurance packages to fit your needs to ensure you’re happy and healthy.
A yearly fitness stipend that will keep you up and moving.
Commuter benefits that make getting to and from work a breeze.
Working a little later? We’ll cover your dinner and ride home.
Employee referral bonuses so you’ll get the opportunity to work with friends (and get some extra cash in your pocket!).

Why choose App Annie?

App Annie delivers the most trusted app data and insights for your business to succeed in the global app economy. Over 700,000 registered members rely on App Annie to better understand the app market, their businesses and the opportunities around them. The company is headquartered in San Francisco with 450 employees across 15 global offices. App Annie has received $157 million in financing, including from investors such as, Greenspring Associates, Greycroft Partners, IDG Capital Partners, Institutional Venture Partners and Sequoia Capital. Learn more at

App Annie is an international team of super-talented people from different cultural backgrounds (Beijing, San Francisco, Vancouver and more). We offer lots of responsibility in your role, and room for you to grow with the company. And beyond personal growth, you’ll help make a great impact on App Annie’s success as a whole. With regular exposure to C-level executives, VPs, and Silicon Valley entrepreneurs you’ll have the opportunity to learn a ton from experts in their fields.

Yes, I want this job!